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07.14.2009 3:10 pm

The high cost to the public of public records

St. Louis Post-Dispatch
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Sometimes I just don’t understand why public records cost so much when the public wants to get a copy of them.

We recently asked for a copy of a Kirkwood police arrest report. There was a conviction so there’s no question that the record is public and we had the report number, yet Kirkwood wants $36 before it will provide a copy. That’s a lot of money ($6 for copying and $30 for research, location, retrieval and review).

Not only that, but the official form for records seeks the reason for the request. Not to be impolite, but … it’s none of their beeswax.

I understand that some records requests take a lot of time and research to fulfill, but it doesn’t seem like police reports should be that difficult and costly to provide.

Sometimes it feels like governments set the price of public records as a way to reduce public access.

13 comments

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—BREAKING NEWS…BREAKING NEWS…BREAKING NEWS…

–Four straight days, 4 straight stories, exactly ZERO public interest!

–Meanwhile, this administration gets away with lawlessness, strong-arming the press, and looking ridiculous in foreign-affairs. [See him get dissed by the Russians? See him trip over that threshold? See him jump at that 21 gun salute when the first shot went off? Of course not...nobody in the MSM is reporting it.]

–The P.D. presses cloyingly along, with their nose stuck up Obama’s arse, as the bus they share gets closer to edge of the cliff.

— dr-debunk
3:56 pm July 14th, 2009

“Sometimes it feels like governments set the price of public records as a way to reduce public access.”

I’d pretty much agree with your suspicion of reducing access, and with “it’s none of their beeswax”, (although it seldom pays to argue with police).

Other reasons might be that all municipalities need cash these days, and they have got what you want, so they will set the price.

Also did you call in advance to obtain the records, and pick them up later in the day, or where you there in person waiting? If they had to put someone on the records request right away for you, then I could understand the cost even more.

— crashtest
4:05 pm July 14th, 2009

Sorry, I meant “were” not “where”

— crashtest
4:11 pm July 14th, 2009

I’d contact the Missouri Attorney General’s Office regarding this. Per its website, a governmental agency — unless there’s an exception for police departments — can only charge 10 cents per copy. If pulling of older reports or added research is involved, they can charge for the time involved, times what they pay their lowest paid clerk. I’m sure police departments routinely break state law regarding this. The P-D should investigate.

— EJ Rotert
11:43 pm July 14th, 2009

Doc… I find this topic very interesting. Please, speak only for yourself.

— EJ Rotert
11:46 pm July 14th, 2009

I believe that is what I am doing. Liberals are only allowed to speak for everyone, I understand.

— dr-debunk
10:47 am July 15th, 2009

I, too, appreciate this topic. Open government is a cornerstone of democracy.
I don’t get the $30 for for “research, location, retrieval, and review.” Are they saying it took someone making $10/hour 3 hours to find the record in question?
If so, that doesn’t speak very highly of the organization of records at the Kirkwood PD. It also speaks poorly that these types of records are not electronically stored for easier access (not just for reporters and other inquiries, but for the police officers themselves).

— suzyjax
10:48 am July 15th, 2009

Dr. Bunk,
Actually when you say “zero public interest” you are taking for everyone. Those are your words, so no one is putting words in your mouth.

But, what it comes down to is if this blog post doesn’t interest you read one of the other 10 million blogs that are out there. I am sure at least one or two might suit your fancy.

— suzyjax
10:50 am July 15th, 2009

Ooooops. That should be “talking for everyone” not taking. Well, actually I guess it should be speaking. So not just typo but misuse of words on my part.

— suzyjax
10:52 am July 15th, 2009

I’m sure it varies depending on the department and how computerized their offices are, but a standard police report, especially one that’s current, shouldn’t take more than a minute to produce. Requests for statistics or complex data compilations are something else entirely. I doubt many desk duty cops are fluent in SQL.

Still, public agencies love to dither around with stuff like this and come up with all sorts of fanciful scenarios for either denying record requests outright or charging nonsense fees. I have zero sympathy for that practice.

— Go_Fish
12:09 pm July 15th, 2009

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